Facilitating Enablers: The Cloud

artificial intelligence, robot, ai

Using the right enablers saves a lot of time

What is an enabler?

It’s something that ‘enables’ you to carry out your business. Think of it as something in the business that is most critical to delivering a product or service and keeping the business afloat.

Examples of enablers

  • Accounting programs
  • EFTPOS machines
  • Employee time trackers
  • Email hosting
  • Other software and devices

These things have been around for a while now, so why talk about them? The transition to “the cloud” means that these enablers no longer need to be managed separately. Instead, they can be integrated in a less cumbersome way.

What is The Cloud?

Don’t be ashamed if you don’t know what it means, because most IT professionals don’t know either. Put simply, it’s simply service maintained on a server on the internet. That service could be Hotmail, Gmail or Xero. If you use the internet to access it, it’s most definitely in The Cloud.

How does The Cloud help?

Having all of the mentioned above in the cloud means that there is likely a mechanism that can establish a connection between all your critical business functions. Take this situation as an example, where you are selling something to a customer and they want to pay via EFTPOS:

  1. Customer requests X product or service
  2. You enter in X on your mobile phone and hit go
  3. Price shows up on portable EFTPOS machine
  4. Customer pays
  5. Accounting program automatically reconciles the transaction against the bank record in the background

Here is another example, where your employees or contractors are logging their working hours:

  1. Employee opens app on their phone and logs working hours
  2. You (the employer) open app, quickly check working hours match to the requested hours and hit approve
  3. Accounting program automatically pays employee, payroll tax and super

Make sure your programs and devices are in The Cloud and connected

There are lots of other benefits of being in The Cloud, such as:

  • Backup: What happens if your computer crashes? Even if you have a backup, sorting out and fixing it can take out a whole days work (or more). Being in The Cloud means you can keep the business running from another computer, iPad or iPhone.
  • Portability: You may conduct business from different locations or on the road. Enter in invoices and collect payment right there and then, don’t worry about it later or write notes.
  • Time: Going back and forth between your accountant or book keeper with the company file is a major hassle, just give them advisor access in your Cloud based accounting program. Then they don’t need to visit or reconcile different company files.

If you need any help or advice in getting in The Cloud contact us.